American College of Surgeons

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Senior Administrative Assistant to the Medical Directors

at American College of Surgeons

Posted: 6/8/2018
Job Reference #: *4C59394BE9714ED0
Keywords: office

Job Description

Requisition Number
18-0037

Post Date
6/8/2018

Title
Senior Administrative Assistant to the Medical Directors

City
Washington DC

State
DC

Description
About the American College of Surgeons

The American College of Surgeons is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 80,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

Summary:

The Senior Administrative Assistant to the Medical Directors is responsible for providing advanced administrative support to the Medical Directors (Medical Director, Advocacy and Medical Director, Quality and Health Policy) of the Washington Office. This position provides executive-level support including managing extensive calendars and travel arrangements. This position also provides customer service to College members and leaders, serves as the staff liaison for special projects on behalf of the Division, and supports Division staff, as needed.

This exempt position will report to the Office Manager, Division of Advocacy and Health Policy based in our Washington, D.C. office.

Primary Responsibilities:

• Provides detailed and extensive administrative management support to the Washington Office Medical Directors - manages fast-changing calendars, schedules and books travel, and coordinates meeting invitations and logistics.

• Provides phone and e-mail coverage. Provides support for staff meetings and other internal meetings planned by the Medical Directors. Manages sensitive information on behalf of the Medical Directors and maintains a high-level of confidentiality.

• Manages and tracks specific projects of the Medical Directors including preparing agendas and materials, coordinating mailings, takes and transcribes minutes, and providing follow-up on tasks and initiatives.

• Provides ongoing project support to other Division staff including the Division Director and Office Manager, as necessary.

• Provide backup office support/receptionist duties as requested.

• Other duties as assigned.


Requirements

• Minimum of four years of professional experience providing executive-level administrative support is required.

• An Associate’s or Bachelor’s degree from an accredited college or university is preferred.

• Strong proficiency with Microsoft Office Products (Outlook, Word, Excel, and PowerPoint) and internet skills.

• Must be confidential, reliable, and diplomatic in all communications.

• Excellent communication skills (verbal and written) necessary to effectively interact with all levels of organization.

• Capable of providing excellent customer service.

• Attention to detail and organizational skills.

• Must be able to multi-task.

• Display high level of energy and thrive in a fast-paced environment.

• Self-motivated and able to work independently and as a member of a team.

• Ability to plan and prioritize workload and meet deadlines.

• Ability to establish strong working relationships with all division teams and management.

Physical/Work Environment: Fast paced with significant people interaction. No lifting over 20 pounds, minimal reaching bending and stooping. Performs work in a normal office environment with long hours in front of the computer.

Other Necessary Requirements: Occasional evening or weekend duties may be required. Minimal travel for activities such as out of town meetings is required.

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.

The American College of Surgeons will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Equal Opportunity Employer of Minorities, Females, Protected Veterans,
and Individuals with Disabilities