Office of the Chief Financial Officer
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Legal Instruments Examiner
at Office of the Chief Financial Officer
- Job Details
SERVICING PERSONNEL OFFICE/UNIT: Office of Human Resources (OHR)
POSITION SERIES: DS-963
POSITION GRADE: DS-08
IF "OPEN UNTIL FILLED," FIRST SCREENING DATE: May 7, 2019
TOUR OF DUTY: To Be Determined
AREA OF CONSIDERATION: Unlimited
PROMOTION POTENTIAL: None
NO. OF VACANCIES: One (1) or more
AGENCY: Office of Tax and Revenue (OTR), Real Property Tax Administration (RPTA)
DURATION OF APPOINTMENT: Permanent
COLLECTIVE BARGAINING UNIT: This position is in a collective bargaining unit.
BRIEF DESCRIPTION OF DUTIES: This position is located in the Office of the Chief Financial Officer (OCFO), Office of Tax and Revenue (OTR), Real Property Tax Administration (RPTA), Recorder of Deeds.The incumbent examines all documents (legal instruments) received in the Recorder of Deeds via mail; in person or electronically as per the established examination procedures. Ensures that documents, such as but not limited to, Deeds, Trusts, Releases, Assignments, Agreements, Easements, Court Actions and Foreclosures have appropriate information needed prior to being recorded and made public record. Utilizes land records management systems and other RPTA databases to obtain information related to the examination of legal instruments; rejects documents that do not provide adequate information and/or do not have the appropriate fees and taxes; lists reasons for rejection based on the initial examination; determines appropriate disposition and requests needed information. Determines the amount of fees and taxes to be collected and ensures the accuracy of fees and taxes collected; provides daily reconciliation of the fees and tax amounts collected via checks and generates the appropriate paperwork related to the reconciliation. Reviews recorded documents to extract pertinent information to index into ROD's automated system; prepares error reports for documents missing pertinent information or providing inconsistent information. Performs other related duties as assigned.
- Minimum Qualifications
One (1) year of specialized experience performing the related duties and responsibilities such as examining legal instruments (i.e. deeds, trusts, easements, agreements, court actions and foreclosures); utilizing and maintaining records management systems and other databases; determining the accurate amount of fees and taxes to be collected; providing daily reconciliation of fees and providing general information to taxpayers.
- Specialized Experience
Experience that provides the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for this position.
- Additional Information
COLLECTIVE BARGAINING UNIT:
Employment with the OCFO is at will. However, the discipline and/or discharge of bargaining unit employees is governed by the collective bargaining agreement.
The OCFO is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.
HOW TO APPLY:
All Applicants, including departmental employees and other DC Government Employees, must submit the District of Columbia application, DC 2000. (Resume may be attached). Incomplete applications (DC2000'S) will not be considered. Employees affected by restructuring must submit their application with the application transmittal form. All applications, transcripts, and supporting documents must be received by closed of business (5:00 PM) on the closing date of the announcement or they will not be considered.
NOTE: It is imperative that all information on the DC 2000, resume and supporting documents be both accurate and truthful and is subject to verification. Misrepresentations of any kind may be grounds for disqualification for this position or termination.
Official job offers are made only by the OCFO's Office of Human Resources.
REASONABLE ACCOMMODATION REQUESTS:
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contact you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
An external applicant for a position in the OCFO who is a bona fide resident of the District of Columbia at the time of application, may claim a hiring preference over a non-resident applicant by completing the 'Residency Preference for Employment' form, DC 2000RP, and submitting it with the employment application, DC 2000. To be granted preference, an applicant must: (1) be qualified for the position; and (2) submit a claim form at the time of application. Except for employees entitled by law to preference, preference will not be granted unless the claim is made at the time of application. This preference is only granted upon initial appointment.
NOTICE OF NON-DISCRIMINATION:
In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code section 2-1401.01 et seq., (Act) the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, familial status, family responsibilities, matriculation, political affiliation, disability, source of income, or place of residence or business. Sexual harassment is a form of sex discrimination, which is also prohibited by the Act. In addition, harassment based on any of the above, protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.
NOTICE OF BACKGROUND INVESTIGATION AND PENALTIES FOR FALSE STATEMENTS:
Employment with the OCFO is subject to the completion and satisfactory result of a background investigation conducted by the OCFO. For most positions, the investigation is conducted after commencement of duty, at which time you will be provided background and release of information forms to complete. For more information, see the Employment Opportunities section at the OCFO website (www.cfo.dc.gov). Certain highly sensitive positions however warrant completion of the OCFO background investigation prior to commencement of duty. You will be informed if this is required.
Applicant understands that a false statement on any part of your application, including materials submitted with the application, may be grounds for not hiring you, or for firing you after you begin work (D.C. Official Code, section 1-616.51 et seq.) (2001). The applicant understands that making a false statement on the application or on materials submitted with the application is punishable by criminal penalties pursuant to D.C. Official Code, section 22-2405 et seq. (2001).
SALARY REDUCTION OF REEMPLOYED ANNUITANTS
An individual selected for employment in the District Government on or after January 1, 1980, who is receiving an annuity under any District government civilian retirement system, shall have his or her pay reduced by the amount of annuity allocable to the period of employment as a reemployed annuitant.
Applicants claiming veteran's preference must submit official proof with the application.