The Kaizen Company

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Accounting Coordinator/Accounts Payable

at The Kaizen Company

Posted: 9/19/2019
Job Status: Full Time
Job Reference #: qKViRmcr8f
Keywords: accounting, payroll

Job Description

The Accounting Coordinator/Accounts Payable reports to the Finance and Accounting Director and performs a variety of accounting and bookkeeping duties related to Kaizen’s contracts with federal and private-sector customers. This position is responsible for the payment of vendors, processing of payroll, the follow-up on any discrepancies or vendor concerns, assisting the Finance and Accounting Director with monthly close, and generating relevant reports such as outstanding travel advances and following up on coding and payment of vendor invoices. The Accounting Coordinator/Accounts Payable role is an excellent opportunity for an ambitious candidate looking to help lay the foundation for strong accounting systems and to grow with The Kaizen Company.

Responsibilities:

  • Review and process monthly invoices from Kaizen’s US-based subcontractors and vendors, ensuring accurate coding and booking of costs in accordance with USAID regulations and Kaizen policies
  • Maintain vendor master files
  • Process monthly payroll for home office staff
  • Process field office wire transfer requests
  • Review corporate credit card reconciliations for accuracy and completeness
  • Review and process home office travel advances and expense reports
  • Troubleshoot accounting and finance questions from the home office as needed
  • Utilize QuickBooks and Microsoft Excel to perform duties and responsibilities
  • Review and follow up on vendor aging analysis
  • Assist with special accounting projects, including annual audits, as requested
  • Organize and maintain retention files for required period of time


Qualification and Requirements:

  • Undergraduate degree in Accounting, Business Administration or related field
  • At least 1-2 years of experience in bookkeeping, accounting or accounting support role
  • Experience with federal clients, including USAID and the Department of State
  • Excellent critical thinking and independent problem-solving skills
  • Proficiency using Deltek Costpoint, QuickBooks and Microsoft Excel
  • Self-starter; strong attention to detail, proficient at establishing priorities and meeting deadlines
  • Capability to work in fast-paced environment, with demonstrated ability to juggle multiple competing tasks and demands
  • High-level of interpersonal skills to handle sensitive and confidential situations
  • Ability to work in a positive and cooperative manner with fellow Kaizen employees
  • Professional, punctual, dependable, reliable, with a desire to learn

To apply, please submit a CV and cover letter.