Unity Health Care, incorporated
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Human Resources Adminstrative Coordinator - Human Resources
at Unity Health Care, incorporated
Under the direction of the Vice President of Employee Experience and Engagement, the Human Resources Administrative Coordinator will provide broad administrative support to the department. The Coordinator is primarily responsible for providing administrative support to the HR department, including workforce development and training, employee relations, benefits and recruitment as needed. This includes, but is not limited to, faxing, filing, answering calls, and preparing documents, assisting with organizing HR events, training classes, etc. The incumbent will also perform other duties as assigned.
MAJOR DUTIES/ESSENTIAL FUNCTIONS
Essential and other important responsibilities and duties may include, but are not limited to the following:
· Schedules conference room; prepares required presentations and relevant material as requested. Takes minutes in meetings.
· Assists with administrative tasks of assembling employee files, filing employee forms, departmental invoicing, copying, invoicing prepare, processing personnel transactions/leave request and training preparation and tracking.
· Responsible for maintaining the HR personnel file room to ensure files are neatly organized, information is put in its proper location, personnel files are check-out appropriately and supplies are organized and orderly.
· Provides professional assistance in a broad range of human resource day-to-day operations and functions, to include, but not be limited to: HR phone customer services, recruitment, total rewards, HRIS, and employee communication.
· Keeps department invoices and is responsible for creating check requests and making sure invoices are submitted to accounts payable in a timely manner.
· Assist the Manager of Workforce Development and Training with putting together training materials, developing sign-in sheets, and keeping data in LMS system updated as instructed
· Assists the Total Rewards team with benefit events, open enrollment, scheduling and organizing wellness initiatives as needed.
· Assists the HR Business Partners with gathering information related to unemployment hearings, cases and reports as needed.
· Answers the main HR phone ensuring that customers get their inquiries answered in a timely manner and transfer calls as needed.
· Assists talent team with job fairs, orientation set-up and breakdown, as needed.
· Acts as the back-up for creating badges and Data Watch accounts.
· Assists Vice President with projects, preparing for Board presentations, maintaining their confidential calendar, creating documents as needed.
· Participates on special projects as assigned and performs additional duties to deliver professional HR services to the department will be assigned at a level commensurate with this position.
· Creates, gather stories, take pictures, writes and acts as the primary editor of the HR Newsletter.
KNOWLEDGE, SKILLS, AND ABILITIES
· Strong communicator who will effectively present information in one-on-one and small group situations when called upon to do so.
· Ability to manage multiple and competing priorities.
· High degree of organization and ability to prioritize tasks.
· Demonstrated project management skills.
· Impeccable customer relations skills.
· Ability to maintain confidentiality regarding sensitive information.
· Ability to articulate and assist with a broad range of tasks including resolving complaints, working with managers and employees on the interpretation of policies and procedures.
· Ability to prepare written reports and correspondences, and presentations to senior leadership as required.
· Ability to maintain physical condition and stamina appropriate to the performance of assigned duties and responsibilities which may include sitting or standing for extended periods of time and operating assigned office equipment, and other duties as assigned.
MINIMUM QUALIFICATIONS REQUIRED BY THE POSITION
· High School Diploma, Bachelor's degree in Human Resources or related field preferred.
· 1-2 years related experience required in administrative duties.
· An equivalent combination of education and experience may be considered.
· Ability and willingness to travel 25% of the time throughout Washington, DC is required.
· Proficiency in MS Office software required. ADP or other HRIS experience is a plus
· Bi-lingual (English/Spanish) is a plus.
The Human Resources Administrative Coordinator reports to the Vice President of Employee Experience and Engagement.
The position abides by all rules and regulations set forth by applicable licensing and regulatory bodies, as well as UHC policies and procedures.
The position requires contact with staff at all levels throughout the organization. There are also external organization relationships that may be a part of the work of this individual.
Some walking, standing, bending and carrying of light items such as books and paper is required (see ADA Effort Checklist).
The position works involves everyday risk and discomforts, which require normal safety precautions typical of such places as offices, meetings, training rooms, and other UHC sites. The work area is adequately lit, heated, and ventilated.
Position requires: a) integrated management of all administrative support, fiscal and operational aspects of a high traffic administrative office; b) planning, organization, and control of meetings and projects; c) establishment and implementation of workflow patterns and operating standards across multiple internal departmental activities; d) project planning, training, marketing and promotions, development and implementation controls e) participation in human resources policy development f) Provide leadership that promotes trust, cooperation, and high levels of performance g) develop effective working partnerships as a means to expedite and improve human resources delivery services
The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.