University of the District of Columbia

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Grants Management Specialist

at University of the District of Columbia

Posted: 7/7/2019
Job Reference #: 1407
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Job Description

Title:Grants Management Specialist
ID:1407
Department:Office of Sponsored Programs
Location:Van Ness

Number of Vacancies: 1

Area of Consideration: Open to the Public

Position Status: Full-Time, Temporary

Pay Plan, Series & Grade: DS0058/6

Salary Range: $61,450.83 - $73,427.67

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave, NW Washington, DC 20008

Brief Description of Duties


Under general supervision of the Director of the Office of Sponsored Programs and University Compliance, works with faculty and staff from across the university to provide technical assistance to principal investigators (PIs), reviews proposals prior to submission to sponsors; negotiate research agreements with sponsors; assist faculty in developing budget proposals, and negotiate a portion of the resulting grants and contracts. The Grant Management Specialist contributes to the effective and efficient operation of the office, and provides prompt and seamless assistance to stakeholders both internal and external to the university. The position reports to the Director of Sponsored Programs and University Compliance.

Essential Duties and Responsibilities

  • Analyze and process grant applications and proposal requests to ensure grant proposals are submitted on time and in compliance with internal and external requirements.
  • Understanding and applying Federal and District of Columbia regulations governing grants/contracts, sponsor guidelines, and University policies/procedures;
  • Prioritizing work and consistently meeting deadlines; maintaining cooperative working relationships with representatives of sponsoring agencies, Principal Investigators and University administrators and staff
  • Provides support to Principal Investigators in the preparation of proposal narratives, including drafting/editing of plans, and other sections of the proposal required for submission through the various sponsoring agencies' electronic submission systems.
  • Assists in post-award activities including account creation, data analysis and management.
  • Monitors and ensure regulatory compliance for activities including: personnel compensation, order processing, invoices, payment processing, cost transfers, grant closing processes and account closing in accordance with federal, state, institutional, and funding agency regulations, policies, and procedures.
  • Generates subcontracts, amendments and multiple campus award instruments, incorporating appropriate terms and conditions consistent with the scope of work acceptable to the Principal Investigator and meeting the requirements of the UNiversity, prime sponsor, and/or sub-recipient.
  • Develops sub - recipient monitoring process.
  • Coordinates completions of annual, final, ad hoc financial and technical grant reports.
  • Monitors regulatory compliance of funded project activities including: personnel compensation, order processing, invoices, payment processing, cost transfers, grant closing processes and account closing in accordance with federal, state, institutional, and funding agency regulations, policies, and procedures.
  • Working closely with the OCFO to assure compliance with sponsor and University rules, regulations, policies and procedures
  • Coordinating sponsored programs data management process including data collection, data entry, and data quality control activities for OSP reporting functions
  • Reconciling accounts on monthly basis and forwarding send reports to Principal Investigators.
  • Reconciling Time and Effort reports and coordinating cost transfers where applicable.
  • Coordinating and ensuring completion of annual, final, and ad hoc financial and technical reporting requirements.

Other Duties

  • Monitors project deliverables and preparing progress reports for submission to Principal Investigators to ensure their awareness of status on ongoing projects and/or awards
  • Assists in the planning and implementation of forums, workshops, or conferences on research issues, including sponsor compliance and regulatory issues.
  • Updates and maintains records management system to include files such as proposal awards; time and effort reports; proposal logs; general correspondence; progress and status reports; UDC and sponsor policies and procedures; reference materials and proposal guides; procurements and personnel documents.
  • Other related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree in relevant area. Master's degree preferred.
  • At least five (5) years of research or sponsored program administration experience related to grants and contracts.
  • Familiarity with Uniform Guidance, funding regulations, and electronic proposals submission systems (e.g., NSF, NASA, Dod, NIH)

Information to Applicant

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.

Employment Benefits:
Depending upon length of appointment, selectee may or may not be eligible for full benefits such as health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia’s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: The Residency Preference Amendment Act of 1988, D.C. Law 7-203, created a system in which provides that any applicant for employment in the Career or Educational Services who is a bona fide resident of the District of Columbia may claim a residency reference at the time of application. An applicant selected for an appointment based on District residency will be required to submit no less than eight (8) proofs of bona fide District residency. Bona fide District residency must be maintained from the date of appointment to the position for seven (7) consecutive years. Failure to maintain bona fide District residency for the (7) year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.

Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.